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Terms of Service

Last updated: June 25, 2026

DentaReady ("we," "our," or "us") provides the DentaReady website, mobile app, and organization platform (together, the "Services"). Please read these Terms of Service ("Terms") carefully before using the Services.

1. Acceptance of Terms

By accessing or using the Services, you agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, do not use the Services.

We may update these Terms from time to time. We will notify you of material changes by posting the updated Terms within the Services or on our website. Your continued use of the Services after changes constitutes acceptance of the new Terms.

2. Eligibility

You must be at least 18 years old to use the Services. By using the Services, you represent that you meet this requirement and that the information you provide is accurate. If you use the Services on behalf of an organization, you represent that you are authorized to bind that organization to these Terms.

3. Not Legal Advice; No Guarantee of Compliance

DentaReady provides continuing-education tracking, license and credential tracking, renewal reminders, and summaries of state board requirements for informational convenience only. The Services are not legal advice and do not guarantee that you or your clinicians will satisfy any licensing, continuing-education, or regulatory requirement.

State board rules change, and the summaries and calculations in the Services may not reflect the most current rules in every case. You are solely responsible for verifying requirements with the applicable licensing board and for your own continuing-education and licensure compliance. Organizations are responsible for their own regulatory and employment obligations. You use the Services and rely on any information in them at your own risk.

4. Accounts

You may need to create an account, or link a third-party account such as Google or Apple, to use certain features. You are responsible for:

  • Maintaining the confidentiality of your account credentials
  • All activities that occur under your account
  • Notifying us immediately of any unauthorized use of your account

We reserve the right to suspend or terminate your account for violations of these Terms or for any other reason at our sole discretion.

5. Your Content and Data Ownership

The credential information and documents you add to DentaReady, including licenses, CE records, certifications, and uploaded files ("Your Content"), belong to you. You retain full ownership of Your Content.

You grant us a limited license to host, store, process, and display Your Content solely as needed to operate the Services for you, such as calculating your renewal readiness, sending reminders, generating shareable packets, and showing your records back to you. We do not publish Your Content publicly, and we do not sell it. Our handling of Your Content is described in our Privacy Policy.

You represent that you have the right to provide Your Content and that it does not violate any law or infringe any third-party rights.

6. Organizations, Rosters, and Sharing

Organizations can invite clinicians to a roster and monitor compliance. If you use the Services as an organization, you represent that you are authorized to manage your roster and to process your clinicians' information for compliance purposes.

  • A clinician who claims their profile controls it. Connected organizations can view a compliance status and projection, but cannot edit a claimed clinician's records.
  • Organizations may request proof of specific credentials. The clinician chooses what to share by sending a verified, time-limited packet.
  • An organization that provisions a profile may add records on a clinician's behalf only until the clinician claims it, after which the clinician controls the profile.

7. Subscriptions and Payments

The Services offer free and paid features. Paid features are sold as subscriptions. You understand and agree that:

  • Clinician plans may include a free tier and a paid subscription (for example DentaReady Pro, billed monthly or annually). Organization plans are billed per active clinician seat.
  • Subscriptions are billed in advance on a recurring basis through the Apple App Store, Google Play, or our payments processor, and renew automatically unless cancelled before the end of the current billing period.
  • You can manage and cancel a subscription through your app store account settings or your organization billing settings, as applicable.
  • Payments are final and non-refundable except as required by applicable law or the policies of the store through which you purchased.
  • We may change subscription pricing or features, with notice, effective as of your next billing period.

8. Restrictions on Use

You agree not to:

  • Use the Services for any unlawful purpose or in violation of any applicable laws
  • Submit credentials or documents you are not authorized to provide
  • Use bots, scrapers, or automated systems to access the Services without authorization
  • Interfere with, disrupt, or overburden our servers or networks
  • Reverse engineer, decompile, or attempt to derive the source code of the Services
  • Copy, modify, distribute, sell, or lease any part of the Services
  • Impersonate others or misrepresent your affiliation or authorization
  • Collect or harvest personal information about other users

9. Intellectual Property

All content in the Services, including graphics, text, software, and trademarks (other than Your Content), is owned by DentaReady or our licensors and is protected by copyright, trademark, and other intellectual property laws. You receive no ownership rights in the Services.

10. Disclaimer of Warranties

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. We do not warrant that the Services will be uninterrupted, error-free, secure, or that any compliance calculation or requirement summary is accurate or current.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL DENTAREADY OR ITS DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, OR AFFILIATES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, DATA, GOODWILL, A LAPSED LICENSE, OR A MISSED RENEWAL, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICES.

OUR TOTAL LIABILITY TO YOU FOR ANY CLAIMS ARISING FROM OR RELATED TO THESE TERMS OR THE SERVICES SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR ONE HUNDRED DOLLARS ($100), WHICHEVER IS GREATER. SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

12. Indemnification

You agree to indemnify, defend, and hold harmless DentaReady and its officers, directors, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or related to your use of the Services, your violation of these Terms, your violation of any third-party rights, or Your Content.

13. Termination

We may suspend or terminate your access to the Services at any time, with or without cause and with or without notice. Upon termination, your license to use the Services ends and you may lose access to your account and associated data. You may terminate your account at any time by discontinuing use and requesting deletion. Sections that by their nature should survive termination will survive.

14. Dispute Resolution and Arbitration

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR LEGAL RIGHTS, INCLUDING YOUR RIGHT TO FILE A LAWSUIT IN COURT.

Informal Resolution: Before filing any claim, you agree to first contact us at info@dentaready.com to attempt to resolve the dispute informally. We will attempt to resolve the dispute within 60 days.

Binding Arbitration: If we cannot resolve the dispute informally, you and DentaReady agree to resolve any disputes through binding individual arbitration, rather than in court, except that either party may bring claims in small claims court if eligible.

Class Action Waiver: YOU AND DENTAREADY AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING.

Opt-Out: You may opt out of this arbitration agreement by emailing info@dentaready.com within 30 days of first accepting these Terms, with a clear statement that you wish to opt out.

15. Governing Law

These Terms are governed by the laws of the State of Colorado, United States, without regard to its conflict of law provisions. For users outside the United States, the mandatory consumer protection laws of your country of residence may also apply.

16. Severability and Entire Agreement

If any provision of these Terms is found to be unenforceable, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will remain in full force and effect. These Terms, together with our Privacy Policy, constitute the entire agreement between you and DentaReady regarding the Services and supersede any prior agreements.

17. Contact Us

If you have questions about these Terms, please contact us at info@dentaready.com.